How EventPOS is Transforming Cashless Catering at New City College

Efficient catering services are vital for any large educational institution – particularly one like New City College, an OFSTED Outstanding provider serving over 40,000 weekly transactions across 9 campuses. Managing such high volumes requires a system that not only processes payments quickly but also enhances operational efficiency. That’s why New City College has relied on idXtra’s EventPOS for over a decade.

Addressing the Challenge of Long Queues

Before implementing EventPOS, the college faced significant delays during peak hours, with over 500 students queuing at a single campus.

“Reducing queue times was a major priority. EventPOS has helped us speed up transactions and improve the overall dining experience for our students.”
Paul Crossey, Group Director of Catering, New City College

The Power of Seamless Integration

Another key advantage of EventPOS is its flexible reporting capabilities. Schools often require tailored reports to meet their unique needs. idXtra understands this necessity and provides customised reports as part of its service, ensuring institutions have access to the data they need without additional complications. that meet their specific needs without additional costs. This enables institutions to access the data they need to make informed decisions on catering operations, inventory management, and financial tracking.

EventPOS integrates directly with the college’s MIS database, ensuring real-time updates on student balances and transaction records. This level of automation allows catering staff to focus on service rather than administrative tasks, making lunchtime operations more streamlined and efficient.

Smarter Decision-Making with Advanced Reporting

One of the most valuable features of EventPOS is its detailed and customisable reporting system. Understanding that each institution has different reporting requirements, idXtra offers flexible and customised reports, allowing schools to efficiently track financial performance and inventory trends with ease., ensuring that schools have the insights they need to make informed decisions. With this data, the catering team can:

  • Optimise menu planning
  • Reduce food waste
  • Ensure consistent pricing and availability across campuses
  • Generate custom reports to track financial performance and inventory trends

One of the most valuable features of EventPOS is its detailed reporting and analytics, which provide insights into sales trends, stock levels, and meal preferences. With this data, the catering team can:

  • Optimise menu planning
  • Reduce food waste
  • Ensure consistent pricing and availability across campuses

A Proven Solution for Educational Institutions

New City College’s experience highlights the benefits of adopting a reliable and scalable cashless catering system.

“idXtra has been an invaluable partner in helping us modernise our catering operations. Their system is efficient, easy to manage, and fully integrated with our existing infrastructure.”

Find out how EventPOS can improve your institution’s catering services>>

PLATINUM STATUS ACHIEVED!

We’re incredibly proud to announce that idXtra has been awarded Platinum Certified Partner in the Evolis Red Program (Platinum GBR58988).

This is the highest tier achievable and places us among an elite group of Evolis suppliers across the UK.

What does this mean for YOU?

  • Better pricing (which we’re passing on!)
  • Priority technical support
  • In depth product expertise
  • First access to new technologies
  • Enhanced training & resources

For over 20 years, we’ve been committed to providing UK education and local government sectors with innovative, reliable ID card and security solutions. This recognition from Evolis validates that commitment.

Thank you to all our customers and partners who’ve made this journey possible. Here’s to the next chapter of excellence!

Want to benefit from Platinum Partner pricing? Get in touch.

📞 0800 083 6053

✉ info@idxtra.com 

🌐 www.idxtra.com

idXtra at BETT UK 2026 — Driving Smarter Cashless Catering with EventPOS

BETT UK 2026 once again brought together the UK and global education technology community at ExCeL London for three days of discovery, dialogue and demonstration. We were delighted to participate alongside our trusted partners VenturEd Solutions and WisePay, connecting with educators, technical leads and school business professionals from across the sector.

At BETT UK 2026, the idXtra team showcased EventPOS, our purpose-built cashless catering system designed for schools, colleges and multi-academy trusts. EventPOS continues to support educational settings by delivering fast, secure transactions, reducing queuing at peak times and enabling discreet handling of free school meals and bursaries.

Visitors to our stand experienced live demonstrations and explored how EventPOS integrates seamlessly with MIS systems and online payment gateways such as WisePay, giving catering teams greater control while improving the student experience. The conversations across the three days highlighted the practical priorities for schools today: efficiency, safeguarding and data-driven decision making.

The energy and engagement at BETT UK 2026 were inspiring. We extend our thanks to everyone who stopped by to discuss their current challenges and future goals. If you were unable to attend but would like to learn more about EventPOS or see a personalised demonstration, please contact our team directly. We look forward to continuing the conversation and supporting your institution’s journey towards smarter cashless catering.